District Consulting

Strategic partnership, not a one-off visit

District Consulting engagements are designed for school systems pursuing systemic integration of STEM, computer science, or AI across multiple schools, grade bands, or content areas. These are 6–12 month partnerships that go far beyond a workshop.

What we do

• Needs assessment — Comprehensive analysis of your district’s current capacity, curriculum landscape, staffing, and strategic goals
• Strategic planning — Development of a phased implementation plan with clear milestones, roles, and timelines
• Curriculum audit — Review of existing curriculum materials and alignment to state standards, with recommendations for integration and enhancement
• Implementation coaching — Ongoing support for instructional coaches, department leads, and building administrators as they execute the plan
• Progress evaluation — Data collection and analysis to measure impact and inform mid-course adjustments

Who this is for

District Consulting is designed for:

• Districts implementing new CS or AI mandates and need a coherent strategy
• School systems seeking to integrate STEM across elementary or middle school grade bands
• Districts building internal capacity for sustained professional development
• Education agencies pursuing systemic reform with evidence-based approaches

How it works

We begin with a scoping conversation to understand the district’s goals, constraints, and timeline. From there, we propose a partnership structure — typically combining on-site visits, virtual coaching sessions, and asynchronous support. Every partnership includes measurable outcomes and regular progress reporting.

Example engagements

These exemplars are starting points, not fixed packages. District partnerships are scoped against the size of the system, the maturity of the initiative, and the appetite for change. The three sketches below illustrate the range we typically work across — in budget, building reach, and depth of capacity-building.

Tier 1 — Six-month strategy engagement

A focused planning partnership for districts that need a credible, phased roadmap before committing to implementation funding.

• Reach: 1 small-to-mid district (typically 4–10 schools)
• Investment: ~$25K–$35K
• Duration: 6 months
• Goal: A board-ready, phased CS, AI, or STEM integration plan

Phase 1 — Needs assessment (months 1–2, ~50 hours of Freyja Labs team time)

• Freyja Labs: document review, 12–15 stakeholder interviews, one 1.5-day site visit
• Superintendent or cabinet sponsor: ~4 hours — kickoff and scoping
• Curriculum director (primary liaison): ~15 hours across the phase
• Building principals: 60-minute interview each
• Sample of teachers (~10): 30-minute interviews

Phase 2 — Strategic plan drafting (months 3–4, ~60 hours of Freyja Labs team time)

• Freyja Labs: draft phased plan, two virtual review sessions
• District leadership team: ~6 hours — plan review and revisions
• Curriculum director: ~10 hours — feedback and alignment with existing initiatives

Phase 3 — Finalization and handoff (months 5–6, ~30 hours of Freyja Labs team time)

• Freyja Labs: final plan, executive summary, board briefing prep, board presentation
• Superintendent: ~2 hours — board prep
• School board: 1-hour briefing
• Curriculum director: ~6 hours — implementation roadmap handoff

Deliverables

• Needs assessment report
• 12–24 month phased implementation plan
• Executive summary written for the school board
• Board presentation deck (delivered jointly or by district staff)
• Recommended PD, curriculum, and staffing roadmap
• Final cabinet-level handoff briefing

Tier 2 — Year-long implementation partnership

A full-cycle engagement for districts moving from plan to action across a defined initiative.

• Reach: Mid-size district, 15–30 schools, multiple grade bands
• Investment: ~$55K–$70K
• Duration: 12 months
• Goal: Stand up and pilot a CS, AI, or STEM integration initiative with internal champions in place

Quarter 1 — Assessment and planning (~80 hours of Freyja Labs team time)

• Freyja Labs: needs assessment, curriculum audit, year plan
• District leadership: kickoff plus monthly steering committee (2 hours/month)
• Curriculum director: ~4 hours/week as primary liaison
• Building principals: 90-minute onboarding call and 60-minute interview
• Instructional coaches (5–8): selected and onboarded as building champions

Quarter 2 — Capacity building (~90 hours of Freyja Labs team time)

• Freyja Labs: 2 on-site PD days for coaches, 2 virtual leadership sessions, monthly coach coaching
• Coaches: 4 PD days plus monthly coaching (~2 hours/month)
• Principals: 1 leadership briefing plus monthly building updates
• Curriculum director: ~4 hours/week ongoing

Quarter 3 — Pilot implementation (~60 hours of Freyja Labs team time)

• Freyja Labs: coaching and observation, 1 site visit, monthly steering touchpoints
• Coaches: lead pilot in selected classrooms, ~4 hours/month coaching
• Pilot teachers (15–25): host classroom visits, share artifacts
• Principals: support pilot teachers, attend monthly check-ins

Quarter 4 — Evaluation and sustainability (~80 hours of Freyja Labs team time)

• Freyja Labs: data analysis, mid-cycle evaluation, year-end report, year 2 roadmap, board briefing
• District leadership: ~4 hours — review and year 2 commitments
• Coaches: ~4 hours — sustainability planning
• Curriculum director: ~8 hours — handoff and year 2 prep

Deliverables

• Needs assessment and curriculum audit reports
• Year 1 strategic plan and year 2 roadmap
• Coach development materials (facilitator guides, rubrics)
• Monthly steering committee notes and dashboards
• Pilot evaluation report with classroom-level evidence
• Year-end outcomes report and board briefing
• Sustainability plan with internal ownership map

Tier 3 — Multi-year systemic partnership

A long-horizon partnership for large districts or regional consortia pursuing system-wide transformation.

• Reach: Large district or regional consortium, 30+ schools or multi-district cohort
• Investment: ~$80K–$120K per year, typically 2–3 year contract
• Duration: 24–36 months
• Goal: System-wide STEM, CS, or AI transformation with internal capacity to sustain it

Year 1 — Foundation (~150 hours/quarter of Freyja Labs team time)

• Freyja Labs: full audit, multi-year plan, principal academies, coach training cohort, equity-aligned outcomes design
• Cabinet or superintendent: monthly steering (2 hours/month), quarterly strategic review
• Curriculum director: ~6 hours/week dedicated
• Principal cohort (15+): quarterly leadership academies (2 days/quarter)
• Coach cohort (10–15): bi-weekly coaching and monthly community of practice
• Teacher leaders: invited onto module-specific design committees
• School board: annual briefing

Year 2 — Implementation and scale (~120 hours/quarter of Freyja Labs team time)

• Freyja Labs: broader rollout, internal facilitator certification, cross-school visits, evaluation
• District teams continue from year 1 with deeper ownership
• Newly licensed internal facilitators (5–10) deliver scaled PD across the district
• Family and community engagement events: 2–3 per year

Year 3 and beyond — Sustainability (~40–60 hours/quarter of Freyja Labs team time)

• Freyja Labs: advisory role and external evaluation
• Internal team owns delivery and onboarding of new facilitators
• Annual independent evaluation continues for funder and board reporting

Deliverables (per year)

• Comprehensive needs, curriculum, and equity audit
• Multi-year strategic plan with public outcomes dashboard
• Principal leadership curriculum (4 academies/year)
• Coach development pathway with formal certification
• Internal facilitator licensing program (year 2 onward)
• Annual mixed-methods evaluation report
• Board and community communications package
• Year-over-year outcomes dashboard